CHANGE IS COMING.
MAKE SURE YOUR
PROCESSES COME WITH IT.

Blueprint by prairie.forge

Already a Client?Sign In

Institutional Knowledge as a Service

See how it works
Institutional knowledge, working for you

Turn how your business actually runs into a living blueprint.

Step 01 · Capture

Everything you already have — ingested.

Interview recordings, internal SOPs, system screenshots, policy memos, spreadsheets, Slack threads. Raw, messy, unstructured. We take it all.

  • Multi-modal: audio, PDF, Word, Excel, plain text, images
  • Automatic transcription and OCR — no manual prep
  • Securely chunked and indexed — traceable to the source line
Human checkpoint: engagement team confirms scope & source inventory
MP3
CFO interview — revenue recognition.mp3
42 min · transcribed · 8,420 words
Indexed
PDF
Order-to-Cash SOP v4.pdf
28 pages · OCR complete
Indexed
DOCX
Billing exception handling memo.docx
Internal memo · Q4 2025
Indexed
XLSX
Revenue waterfall — actuals.xlsx
12 tabs · 4,200 rows
Indexed
TXT
Controller workshop — notes.txt
Raw notes · 3 sessions
Indexed
The artifacts

What comes out.

The knowledge layer isn't a filing cabinet — it produces the working documents your team relies on, kept current as the business changes.

Process narratives & flowcharts
Every step, actor, and system — documented and always in sync.
Reconciliations
Account recs derived from the ledger, item by item, with support attached.
Variance analysis
Period-over-period movements explained, not just flagged.
13-week cash flow
A weekly cadence, tied to bank actuals.
Operations scorecard
The KPIs your team runs on, refreshed every week.
Month-end close tracker
A living close checklist with every task, tie-out, and sign-off in one place.
Inventory counts & on-hand
Count-day execution on phones and tablets, variances surfaced as they land.
Project tracker
Workstreams, owners, and status — grounded in the same knowledge layer.
OnHand · Blueprint in the field

Count day, without the clipboard chaos.

OnHand is our mobile inventory count app — the same knowledge layer, taken to the warehouse floor. From organizing the count to posting the adjusting entry, the whole lifecycle runs in one tool.

Step 1 · Organize
Set up the count
The count lead lays out areas, bins, and crews — and rehearses the whole thing in practice mode before count day touches real books.
Step 2 · Count
Crews count blind
Counters work from phones and tablets with no expected quantities shown — so the count is real. Barcode scanning included.
Step 3 · Review
Variances by dollar impact
The lead watches progress live, sees counted-vs-expected ranked by dollar impact as counts land, and directs recounts where they matter.
Step 4 · Post
One approval, one entry
Approval writes the inventory adjustment and a balanced adjusting journal entry in one step — with a full audit trail behind every number.
Works fully offline — counts sync and reconcile when signal returns
Native app on iOS and Android
Bin-by-bin or list-directed counting styles
Results export in your inventory system's format

Count results flow straight into your Blueprint — so on-hand quantities, variances, and the entries behind them stay queryable alongside everything else your team knows.

Human at every turn

A tool for professionals, not a replacement for them.

Ada accelerates the 80% that's mechanical — reading transcripts, drafting outlines, rendering flowcharts. Your judgment does the work that actually matters: confirming scope, closing gaps, signing off on the deliverable.

After · Capture
Scope confirmation
Engagement team validates the source inventory is complete before Ada synthesizes anything.
Client + Prairie Forge team
After · Synthesize
Gap workshop
Every [INSUFFICIENT DATA] is worked through with the people who actually run the process.
Process owners + engagement team
After · Visualize
Deliverable review
No AI-generated artifact reaches a client without a pass from our engagement team. Written into our charter.
Engagement lead sign-off
Ongoing · Query
Always auditable
Every answer cites the exact source line, document, or step ID. Your team can verify anything we surface — in seconds.
Your controllers, auditors, leadership
Our governance principle: Ada is required to say [INSUFFICIENT DATA] when she doesn't know. She's never allowed to fabricate. That's the difference between a tool that assists your team and a tool that replaces your judgment.
For PE firms & holding companies

What if you could query the whole portfolio?

Every portco's core processes, every operating system, every control gap — in one layer you can ask questions of. No more sending the same Excel questionnaire to ten operating teams.

Which portcos run NetSuite? Which run Intacct? Which are still on QuickBooks?
Where are we seeing the same revenue leakage pattern across holdings?
Which portcos still have undocumented dispute resolution workflows?
What's the median month-end close time across the portfolio — and who's trending the wrong way?
Which holdings are most exposed to a specific vendor, payment processor, or regulatory risk?
Where can a shared service center or consolidated tech stack actually make sense?
Every portco onboarded, every process mapped. Due diligence, value creation, and operating-partner reviews — grounded in the same queryable layer.

End-to-end, in hours — not weeks.

A living blueprint of how your business actually runs — ready to query the moment we finish.

Book a scoping callLearn more